Attach2Cloud
USAGE CASE #6
You are writing an Outlook email. Insert, in one click, an invitation to upload files to OneDrive. 
In the received email, clicking the invitation opens, in the browser, a OneDrive folder to which your recipients can drop the files they want to share with you.
ATTACH2CLOUD  |  USAGE CASE #6
OUTLOOK-ONEDRIVE INTEGRATION

Send invitations to upload files to OneDrive from Outlook

Introduction

This usage case shows how easy it is to insert invitations to upload files to OneDrive in emails being edited:

  • In Outlook, create a new email.
  • Click the “Insert invite to upload files” Attach2Cloud button displayed in the email form main button ribbon.
  • Complete the invitation dialog and validate it.
  • The invitation is inserted at the cursor position.
  • Finish your email and send it to your recipients as usual. That’s it! 
  • Attach2Cloud automatically creates a OneDrive folder for your invitation, shares it with the recipients of your emails and inserts a link to this folder in the email being sent.
  • All the recipients of your email have to do is to click on the invitation link to open your OneDrive invitation folder in their browser and drop the files they want to share with you inside.

Demo

Janet is sending an invitation to upload files to OneDrive to John

Janet is sending an invitation to upload files to OneDrive from Outlook John

Hi, I’m Janet!

Attach2Cloud is installed on my computer. Let me show you how easy it is to ask John to share some files with me in OneDrive.

I just created a new email in Outlook. I click the “Insert invite to upload files” Attach2Cloud button in the Message ribbon…

The Attach2Cloud "Insert Invite to upload files to OneDrive button" in the Outlook ribbon

The Attach2Cloud invitation form is displayed, it allows me to:

  • modify the text of the invitation if I do not like the default one,
  • name my invitation OneDrive folder using the current date and / or a text of my choice,
  • program the deletion of this folder after a given number of days,
  • add this folder to the list of my preferred OneDrive folders (interesting in case l would like to reuse it to upload files to OneDrive later on),
  • set the proper OneDrive permissions to this folder, for instance to restrict the right to upload files to this folder to the recipients on my email.

I then validate this form…

After clicking on the Insert invitation to upload files to OneDrive Outlook Button
The Attach2cloud insert invite to upload files to OneDrive dialog

Attach2Cloud has inserted the invitation to upload files to OneDrive in my email.

As you can see, the text of the invitation is well the text I edited, and the invitation includes the mention of the OneDrive folder expiration date (the date at which this folder will be deleted).

I add few words to my email, sign it and click on Send.

Attach2Cloud has inserted the invitation to upload files to OneDrive in the Janet's email

John is receiving the Janet’s email

John is receiving the MS Outlook email containing invitation to upload files to OneDrive sent by Janet

Hi, I’m John!

Let’s have a look at the email Janet just sent to me:

This seems to be pretty much straightforward. The text of the invitation is self explanatory.

I click the invitation link…

The received Outlook email with the invitation to upload files to OneDrive has arrived in the John's inbox
The Outlook email containing the invitation to upload files to OneDrive sent by Janet

The OneDrive folder created by Attach2Cloud for the Janet’s invitation (in the Janet’s OneDrive storage space) is opened in my web browser.

I simply have to drag and drop the files requested by Janet inside this folder to share them with her.

Quick and easy!

The OneDrive invitation folder opened in the Web Browser

Attach2Cloud Benefits

John talking about Attach2Cloud benefits

With Attach2Cloud, it has never been so easy to invite colleagues, partners and clients to upload files to OneDrive!

This is particularly convenient when our users need to get large files (too large to be sent by email) from other people.

With Attach2Cloud, not only can we send very large Outlook attached files without any email size limit, but it also allows us to offer other people (inside or outside our organization) the ability to share very large files with us, even if these people are not OneDrive users!

All this in a few seconds when writing an email, it’s genius!

Janet talking about Attach2Cloud benefits

Attach2cloud by allowing us to send very large files from Outlook (and OneDrive) without any email size limit had already significantly reduced the usage of unsecured external platforms for the exchange of large files…

The new Attach2Cloud version, now allowing us to send invitations to upload files to OneDrive in a couple of clicks when writing our Outlook emails, definitely put an end to Shadow IT.

Attach2Cloud is really the easiest and fastest way to share files on OneDrive. Our Office 365 users have adopted it in a few weeks with no need for user training.

Thanks to Attach2Cloud all of our Office 365 users have started using OneDrive intensively. This is a great help in the adoption of all MS Office 365 features based on the Cloud and requiring the user files to be stored on OneDrive!

Discover other Attach2Cloud features and configuration options by browsing our other usage cases, among them:

More details on the benefits of Attach2Cloud…

If any questions remain after reading these pages, please make sure to check our Q&A page or to contact us, we’ll always be most pleased to answer.

Also, please feel free to try Attach2Cloud for yourself by downloading the free, fully functional Attach2Cloud evaluation version.

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